Health Records - Release of Information

Request Form for Medical Record Information [pdf]

How do I get a copy of my medical records?
If you were a patient of University Health Network (former Toronto Hospital), you can receive a copy of your medical records by submitting a written request to the hospital where you were treated (Toronto General Hospital, Princess Margaret Hospital or Toronto Western Hospital).

What should the request include?
The written request for medical records must include your name, date of birth and mailing address as well as the type of information you need. The request must be dated, witnessed and signed by one other person.

Will the hospital have all of my records on file?
University Health Network retains and manages patient records according to government legislation and the Corporation By-laws. This means the hospital may only maintain some of your records.

What happens if I want my records released to another individual?
Whether you want your records released to a relative, friend, family doctor or another institution, you must submit a signed consent giving the hospital authorization to release your information. The consent is valid for six months and it must be dated and witnessed.

Do I need parental consent if I am a youth?
Yes. If you want your medical records released and you are not at least 16 years old, you must have a parent or legal guardian submit the request on your behalf.

What happens if I am inquiring about records for a deceased patient?
In the case where the individual is deceased or incapable of signing a consent, proof of executorship or legal signing authority must be submitted with the request.

How do I go about requesting birth information?
If you are looking for your birth information (ie. proof of birth, time of birth), please submit a written request that includes your mother's full name at the time of your birth.

Does it cost me anything to request medical information?
There is an administrative cost for non-medical requests. A pre-payment fee must be submitted with your written request. 

For more information on University Health Network's release of information procedures and policies, contact Health Record Services:

Fax:	(416) 340-3829	Toronto General Hospital
	(416) 603-5316	Toronto Western Hospital
	(416) 946-6545	Princess Margaret Hospital
Phone:	(416) 340-4771	Toronto General Hospital
	(416) 603-5963	Toronto Western Hospital
	(416) 946-2000 x. 4702/4703	Princess Margaret Hospital